Administrative Specialist II - 09059C

Duties & Responsibilities:

  •     Composes, types, and edits various documents including letters, memoranda, reports, forms, narratives, and training materials from rough draft using a typewriter, word processor, or personal computer
  •     Acts as office receptionist by greeting and directing visitors, screening calls, responding to routine questions regarding policy and procedures, providing instructions on the completion of forms, or making referrals to other sources of information
  •     Establishes and maintains various computerized and paper files, records and logs, and retrieves information as needed for reference or to compile reports
  •     Develops or modifies procedures and formats materials for new or revised word processing application
  •     Recommends changes in word processing methods, sets up data for sort/select procedures, and merges data into printed reports by selecting type face and sizes, integrating plates and figures, and establishing unique designs
  •     Processes documents by logging, coding, recording, verifying, and recalculating data
  •     Trains and provides technical assistance to administrative support and professional staff in word processing functions through instruction and demonstration and assistance with problem resolution
  •     Performs all duties related to registration and course building in Banner
  •     Administers student permits and monitors student enrollment; assists with student registration
  •     Other duties as assigned


Knowledge of record keeping procedures
Knowledge of the principles and practices of mathematics and statistics
Knowledge of work-related subject area
Knowledge of computers and software applications

Ability to conduct research and compile data into report form
Ability to establish and maintain filing systems
Ability to operate standard office equipment
Ability to analyze documents to determine compliance with rules, regulations, and procedures
Ability to communicate both orally and in writing

General Days/Hours:

Monday - Friday
8:00 a.m. - 5:00 p.m.
Additional hours as requested and/or needed
Regular and reliable attendance


Please note: all position postings close at 12:00 A.M. CST on the position closing date

Job Requirements

The formal education equivalent of a High School Diploma

One (1) years of experience in a specialized or related area applicable to work performed

Other job related education and/or experience may be substituted for all or parts of these basic requirements, except for certification or licensure requirements, upon approval of the qualifications review committee



Apply Now!