Human Resources Coordinator

POSITION PURPOSE

To perform HR-related duties on a professional level in the following functional areas: Employee onboarding, leave requests, work-related injuries, and other administrative functions.

JOB DUTIES

Human Resources Administration

  • Administers the online Onboarding process including pre-employment drug screens, obtaining new-hire documents, I-9 administration, E-Verify, Orientation scheduling
  • Complete payroll submission for each new hire
  • Update excel files for each new hire

Unemployment 

  • Complete unemployment forms and send back to state agency
  • Schedule and attend unemployment hearings with the support of HR Director
  • Maintain records of unemployment documentation
  • Conducts exit interviews with personnel who voluntarily leave the organization. Reports results to the HR Director

Training

  • Manages the new employee onboarding process for all positions.
  • Responsible for new hire orientation for all employees. Including scheduling each employee and updating the presentation when needed.

Compliance

  • Manages all work-related injuries including following procedure and process for each incident. This includes communicating the process with employee and supervisor, following up with employee until case is closed. Filing claim with workers compensation insurance company.
  • Administering employee leave including FMLA and non-FMLA leave requests. This includes creating any forms needing to document leave, sending forms to employees, following-up with employee regarding documentation. Communicating the leave and accommodations or restrictions with supervisor and HR Director. 
  • Maintains employee documents in HIPAA compliant paper files

Administrative

  • Provides administrative support for the Human Resources Director as needed.
  • Auditing employee files as directed by HR Director.
  • Performs other duties as assigned or required. Additional duties and responsibilities should be expected.

Job Requirements

QUALIFICATIONS

EDUCATION/CERTIFICATION: Associate degree in Business or Management required. Bachelor degree in Business, Management or Human Resources preferred

REQUIRED KNOWLEDGE: Demonstrated knowledge of Human Resources law & administration. Excellent computer & internet knowledge, including demonstrated working knowledge of Microsoft Word & Excel programs. Demonstrated knowledge of human resources software system like ADP.

EXPERIENCE: Two years in a business office environment or office administration required. One year of HR assistant or recruiting experience required.

SKILLS/ABILITIES:

  • Demonstrated working knowledge of Microsoft Word & Excel programs
  • Working knowledge of basic human resources laws & practices
  • Demonstrated problem-solving abilities, detailed-oriented & accurate
  • Excellent verbal & written communication skills
  • Excellent customer service skills
  • Ability to drive a motor vehicle

PHYSICAL AND MENTAL REQUIREMENTS:

  • Able to apply common sense understanding to carry out detailed instructions and deal with problems involving many variables
  • Must be able to hear & receive normal conversations and information
  • Must have average visual abilities necessary to read a computer screen
  • Must be able to solve basic math problems including adding, subtracting, multiplication and division
  • Must be able to communicate with a high vocabulary of 8000 to 10,000 words, to read at a moderate rate, write basic sentences and communicate in standard sentences with excellent
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